A Real Conversation Between Two Immigration Consultants
Scene: Monday morning.
Location:Office of an immigration consultancy firm in Chandigarh.
Rohit (Senior Consultant):
Did you see this inbox? We got 20 tourist visa queries over the weekend. Australia Canada Schengen even a few for Japan. I haven’t even replied to Friday’s follow ups yet!
Anjali (Partner and Co-founder):
That’s great news isn’t it? More leads. But yeah the system’s overwhelmed again.
Rohit:
Great in theory. But right now I have five clients asking for their DS 160 form updates two asking where their passport is and I have no clue who followed up with whom. I’m digging through old WhatsApp chats!
Anjali:
That’s the thing we’re not short on clients. We’re short on structure. Tourist visas seem ‘easy’ to outsiders but we know how much handholding is needed. They ask questions at every single step.
Why This Story Matters to Every Consultancy Handling Visitor Visas
Most people think Visitor or Tourist Visas are the easiest part of the immigration business. No long term plans. No permanent residency. No complicated compliance.
But ask any immigration consultant and you’ll hear a different version:
- Short deadlines.
- High client expectations.
- Lots of document coordination.
- Multiple embassy formats.
- And endless follow ups.
What happens when your weekend gets flooded with leads and by Monday morning your team’s already behind?
This is where small cracks turn into big problems.
Back to the Conversation…
Rohit:
Yesterday I missed emailing Mrs. Chopra about her biometric appointment. She was furious. Said ‘If I have to track this myself, what’s the point of hiring you?’ I felt terrible.
Anjali:
You’re not the problem, Rohit. The way we handle cases is. We built this consultancy on personal relationships but now it’s quantity over quality and we’re not built for that yet.
Rohit:
Honestly I can manage 4 or 5 clients at once. But when it’s 20 or 30, I’m just reacting. Not consulting.
The Common Patterns in Tourist Visa Consultancies
If this feels familiar you’re not alone. Across India from Ludhiana to Hyderabad immigration consultancies handling tourist visas report the same growth pains:
- Leads increase but the conversion process is messy.
- Staff spends more time updating clients manually than guiding them.
- Missed steps, miscommunication and frustration build up.
What’s worse?
Tourist visa clients don’t return. It’s mostly one time business. You either win their trust in the process or lose them forever. There’s very little room for recovery.
Let’s Pause Here: What If We Rethink the Visitor Visa Workflow?
Not with a tool.
Not with software jargon.
But with a real system that works like your mind would if you had ten arms.
Let’s imagine:
- Every tourist visa lead enters automatically tagged by country.
- Each client gets a personalized checklist with no calls needed.
- Biometrics, VFS appointments and embassy stages are tracked with alerts.
- You get daily tasks based on what needs action not buried in emails.
- Every communication is logged so no one asks “Did we inform her?”
Sounds simple. But for most consultancies it’s a dream because they’re stuck using Excel, WhatsApp, Gmail and memory.
The Shift That Separates a Growing Consultancy from a Chaotic One
Anjali (reflecting):
I’ve been thinking we’re good with people. But we’re not good with systems. Maybe it’s time to stop ‘hustling’ every file and start building a workflow we don’t have to remember.
Rohit:
Exactly. We need something that works without us doing everything. Like if I don’t reply to Mrs. Chopra the system should.
Anjali:
Let’s stop thinking of ‘help’ as hiring more people. Maybe it’s just handling files the same way every time automatically.
This Isn’t About Software. It’s About Mental Bandwidth.
Every day you spend juggling 30 tourist visa files in your head you lose the space to:
- Train new counselors
- Audit embassy changes
- Create referral partnerships
- Or even focus on bigger visa categories
Running a consultancy doesn’t mean running after everything.
Sometimes growth means slowing down the chaos to scale up smartly.
Final Conversation
Rohit:
So… you’re saying what if we let a system run the tourist visa process and we just focus on the clients?
Anjali:
Exactly. Let’s not forget every deadline. Let’s be the guide.
Rohit:
Because when the next 20 applications come in… I want to feel excited, not exhausted.
- What Happens When 20 Tourist Visa Applications Arrive?
- Discover how immigration consultants handle the sudden rush of tourist visa applications and why structured CRM workflows are key to staying efficient.
- Tourist Visa Applications, Visitor Visa Process, Immigration CRM, Visa Workflow Automation, Immigration Consultancy, CRM for Visa Agents, Client Follow-Up System, Visa Document Management, Immigration Software, B2B Visa Solutions, Visitor Visa Leads, Client Tracking CRM, CRM for Immigration Consultants
Related posts:
High-Quality Biomedical Waste Incinerators & Laboratory Glassware Made in India
Understanding the Role of IoT in Modern Manufacturing: A Comprehensive Guide to Smart Factories and Industrial Transformation
Best Account Management Software for All Businesses – EmizenTech
Top 15 Global Website Design Companies You Can Hire in the 2025
Empowering Qatari Retail Businesses with Microsoft Dynamics 365 Commerce
Cybersecurity in Manufacturing Analytics: Protecting Your Data Assets
How to Choose the Best Computer Repair Service for Your Needs
Android Mobile Application Development Services Named AIM: Building Smart Solutions for the Mobile-First World
