With business productivity and collaboration tools rapidly evolving, many organizations find themselves evaluating their current email platforms and making strategic decisions to shift toward more integrated environments. One such transition gaining popularity is moving from Google Workspace (formerly G Suite) to Microsoft 365. This blog will guide you on how to change Google Workspace email to Microsoft 365, why users make this switch, and how to perform the migration manually or with the help of an automated tool
Google Workspace provides an online suite of business tools developed by Google, enabling users to manage email, files, documents, spreadsheets, and virtual meetings efficiently. It offers a web-centric approach to email and collaboration, especially popular among startups and education institutions.
Microsoft 365, the rebranded version of Office 365, delivers a unified set of productivity and collaboration apps, including Outlook for email, Teams for communication, and cloud storage via OneDrive. It offers desktop and cloud integration with robust security, administrative controls, and business-grade collaboration features.
Reasons to Change Google Workspace Email to Microsoft 365
Organizations often consider switching from Google Workspace to Microsoft 365 for several compelling reasons –
- Desktop Integration – Microsoft 365 offers strong desktop app support, including Outlook, Word, and Excel.
- Advanced Security Features – Microsoft Defender, multi-factor authentication, and compliance tools appeal to enterprises.
- Familiar User Interface – Many users are more accustomed to the Microsoft Office environment.
- Integrated Collaboration Environment – Microsoft 365 allows smooth connectivity across Teams, SharePoint, and OneDrive, streamlining group projects and communication.
- Storage & Licensing Flexibility – Microsoft offers diverse plans with flexible licensing, storage, and admin control options.
Manual Guide – How to Change Google Workspace Email to Microsoft 365
You can manually migrate Gmail emails to Microsoft 365 using Microsoft’s built-in IMAP migration tool.
Enable IMAP in Google Admin Console and User Accounts:
- Sign in to the Google Admin Console.
- Enable IMAP access for all users.
- Allow less secure apps or set up OAuth-based authentication.
Create Microsoft 365 User Mailboxes:
- Set up mailboxes in the Microsoft 365 Admin Center that correspond to the Google Workspace accounts.
Prepare a CSV File:
- Create a CSV with email addresses, usernames, and passwords of Google accounts for migration.
Use Microsoft 365 Exchange Admin Center:
- Navigate to Exchange Admin Center > Recipients > Migration to initiate the mailbox transfer process.
- Create a migration batch using the CSV file and choose IMAP migration.
- Start the migration batch and wait for it to complete.
- Update DNS (MX) Records:
- Change your domain’s MX records to point to Microsoft 365 to ensure all new emails are delivered to Outlook mailboxes.
Drawbacks of the Manual Method
Although Microsoft provides a manual way to switch from Google Workspace to Microsoft 365, it comes with several limitations –
- Time-Consuming Setup – The process involves multiple configurations, especially when handling large user accounts.
- IMAP Limitation – It only transfers emails, not calendar entries, contacts, or Google Drive files.
- Risk of Data Loss – Errors during migration or incorrect configurations can lead to missing emails or incomplete transfer.
- Limited Filtering Options – No ability to select specific folders, time ranges, or categories of emails.
- Technical Complexity – Requires admin-level expertise, especially for DNS updates and troubleshooting.
Alternate – How to change Google Workspace Email to Microsoft 365
For a more efficient and user-friendly migration, the CubexSoft Google Workspace Backup Tool for Mac & Windows offers a powerful alternative. Designed for both Mac and Windows, this tool allows you to securely transfer Google Workspace emails to Microsoft 365 without the risks associated with manual methods.
Key Features
- Direct Migration to Microsoft 365/Outlook.com using credentials.
- Supports all Google Workspace accounts (admin & individual users).
- Preserves metadata, folder hierarchy, attachments, and email formatting.
- Use customizable filters to back up specific emails based on date, subject lines, sender details, and more.
- Multiple output formats including PST, MBOX, EML, PDF, and more.
- Supports batch account migration using CSV.
- Guarantees safe and reliable email transfer, maintaining data integrity throughout the migration process without any compromise or errors.
- Free demo version to evaluate features before purchase.
Whether you’re an individual user or an IT admin managing enterprise migration, It ensures a fast and reliable Google Workspace to Microsoft 365 transition.
Conclusion
Shifting your email infrastructure from Google Workspace to Microsoft 365 can significantly boost productivity and collaboration, especially for organizations embedded in the Microsoft ecosystem. While manual methods can work for basic migrations, they pose limitations in functionality, reliability, and security. For a smoother, safer, and feature-rich migration, the Google Workspace to Microsoft 365 Tool is a trusted solution.
- How to Change Google Workspace Email to Microsoft 365 – Guide
- Learn how to change Google Workspace email to Microsoft 365 by dual way - manual & Google Workspace to Office 365 Tool that can change emails from Google Workspace to O365.
- google workspace to office 365, how to change google workspace email to microsoft 365
Related posts:
Why KBH Games Is Perfect for Family-Friendly Online Entertainment
Build a Seamless School Portal with These Powerful Templates
High-Quality Biomedical Waste Incinerators & Laboratory Glassware Made in India
Understanding the Role of IoT in Modern Manufacturing: A Comprehensive Guide to Smart Factories and Industrial Transformation
Best Account Management Software for All Businesses – EmizenTech
Top 15 Global Website Design Companies You Can Hire in the 2025
Empowering Qatari Retail Businesses with Microsoft Dynamics 365 Commerce
Cybersecurity in Manufacturing Analytics: Protecting Your Data Assets
